AGENDA

AGENDA

CORPORATION OF THE TOWN OF

INGERSOLL

REGULAR MEETING OF COUNCIL

MONDAY, April 14 2008

THE TOWN CENTRE, COUNCIL CHAMBERS

5:00 P.M.

DELEGATION & PRESENTATION – 5:00 p.m.

Crawford Dewar – Newton Bridge Solutions Ltd.

Re: Thames St. Bridge

CALL TO ORDER

DECLARATION OF CONFLICTS

MINUTES OF LAST REGULAR AND SPECIAL MEETINGS

a) Minutes of Council – March 10, 2008

ADDITIONS TO AGENDA –

CORRESPONDENCE – NOTE AND FILE

a) AMO – Budget provides an additional $1 billion for municipal infrastructure; Ontario Municipal Partnership fund increased for 2008; Survey to assist in the development of regulations for Long Term Care Homes Act, 2007; 2008 Conference Preview;

b) Oxford Community Foundation – Invitation to attend Annual General Meeting, Apr. 22^nd – 7:00 p.m. 212 Bysham Park Drive, Woodstock

c) Ministry of Culture – Confirmation of the 2008 Operating Grant is $7,976 (2007- $6,400)

d) Erie Thames Powerlines Announcment – Partnership with West Perth Power

e) Erie Thames Power – Amendment to Shareholder’s Agreement

f) Ingersoll Creative Arts Centre – Copy of letter forwarded to Engineering & Parks & Recreation for action

g) Ministry of Transportation – Note of thanks from Minister on recent meeting at OGRA

h) Oxford County – Notice of Public Meeting April 23, 2008 for new water and wastewater rates

i) Ministry of Finance & Ministry of Municipal Affairs– Announcement of the introduction of Bill 35, the proposed Investing in Ontario Act, 2008

j) Hydro One Networks Inc. – Utility Relocation Process to be used by municipalities

k) Ministry of Municipal Affairs & Housing – Note of thanks from Minister on recent meeting at OGRA

l) Erie Thames Power – Announcement of new partnership with DWQMS Service Provider

m) AMO – 2008 Large Urban Symposium – May 12 & 13 Windsor

n) OSUM – Conference & Trade Show April 30 – May 2 being held in Collingwood

o) Ministry of Citizenship & Immigration – Lincoln M. Alexander Award 2008

p) MPAC – Leave to Appeal Court Decision to not assess trailers

q) Ministry of Municipal Affairs – Consultation on proposed changes to increase fire safety in residential buildings

r) Information & Privacy Commissioner – Privacy & Video Surveillance in mass transit systems

s) Ministry of Culture – Assessment Review Board, Board of Negotiation, Conservation Review Board, Environmental Review Tribunal and Ontario Municipal Board will cluster to share a common reception and mailroom

t) Ministry of Government & Consumer Services – New approach to mediation by IPC

ACCOUNTS – RESOLUTION

a) Disbursements for March 2008

RESOLUTION – COMMITTEE OF WHOLE (Chair – Councillor Fortner)

MONTHLY STAFF REPORTS

Public Works Report No. PW-051/08

Building Report No. B-052/08

Fire Report No. F-053/08

Engineering Co-ordinator Report No. ENG-054/08

Recreation Report No. R-055/08

Administrator’s Report A-056/08

Treasury Report No. T-057/08

Clerk’s Report C-058/08

SPECIAL STAFF REPORTS

Fire Report (Dispatching) F-059/08

Fire Report (Temporary Road Closure Wilson St.) F-060/08

Clerk’s Report (Pre Budget Approval – Pins and Software) C-064/08

Public Works Report (Core Area Garbage Collection Date Change) PW-065/08

BIA Endorsement Letter for PW-065/08...................................................................PW-065/08
Engineering Report (Subdivision St. Lights & Utilities) ENG—066/08

Engineering Report (Capital Budget Approval) ENG-067/08

Parks & Recreation Report (Capital Budget – Parks Building Debenture) R-069/08

FOLLOW-UP REPORTS

Follow-Up Report

RESOLUTION – COMMITTEE TO RISE

RESOLUTIONS AND CORRESPONDENCE

1. To receive Staff Reports (Items 8 and 9)

2. Ingersoll Lions Club – Request to temporarily close Centennial Lane June 8^th, 2008 from Noon to 5:00 p.m. for the 1^st Annual Purina Walk for Guide Dogs

3. Oxford OPP Charity Golf Tournament 2008 – Sponsorship of a hole or cart at the Tournament with proceeds going to Camp Hope and to Big Brothers & Big Sisters

4. Oxford County Right to Life – Permission to hold annual walk on May 3^rd, 2008 along Thames from Centennial Park to Sacred Heart Church

5. Erie Thames Power – Annual General Meeting, April 24^th at 7:00 p.m.

6. Oxford County – Support of South Central Ontario Region Resolution

7. First Baptist Church – Requesting temporary repair to the stairs to memorial Park from the Baptist Church

8. Creative Arts Centre – Permission to block off parking area outside Centre on May 10^th from 8 a.m. to 2 p.m.

9. St. James Anglican Church – Permission to parade from Town Centre to the Church on May 25^th, 2008 at 10 a.m.

10. Danica March, IDCI – Request to temporarily close part of Alma St. for Car-b-que on June 6^th, 2008 during class hours

DELEGATION & PRESENTATION – 7:00 p.m.

1. Broderick Carey, Oxford Regional Council – Day of Mourning

2. OPP & Ingersoll Police Service Board – 2007 Annual Report

3. Elise Clayton, Co-Chair CiB – Thames River Clean-up

CONSIDERATION OF DELEGATION REQUESTS –

CONSIDERATION OF BY-LAWS

By-Law No. 08-4403 – By-law to clarify a legal description of land contained in By-law No. 88-3334

By-Law No. 08-4417 – By-law to enter into an agreement with Province for the Safer Communities – 1,000 Officers Partnership Program

By-Law No. 08-4418 – By-law to enter into an agreement with Execulink Telecom Inc. (distribute and sell communications service in Town)

By-Law No. 08-4419 - By-law to enter into an agreement with MTO (Municipal Road and Bridge Infrastructure Investment)

By-Law No. 08-4420 – By-law to enter into an agreement with Ministry of Agriculture, Food and Rural Affairs (RED program – BR + E)

By-Law No. 08-4421 – By-law to appoint John Nooren as Building Inspector for the Town of Ingersoll

COUNCIL/STAFF REPORTS

NEXT REGULAR MEETING OF COUNCIL

Monday, May 12, 2008

6:00 p.m.

DATES REQUIRED FOR BUDGET DELIBERATIONS

LEGAL & PERSONNEL

a) Minutes of Closed Session of Council March 10, 2008 – Resolution to adopt

b) Personnel – Negotiation Update & New Staff Position R-068/08

c) Property – Industrial Subdivision (Access and Extension of Agreement)

d) Personnel – Staffing Update –

e) Personnel – Ingersoll Police Services Board – Pension Request C-063/08

f) Educational – Insurance C-062/08

g) Educational – Accessibility C-061/08

h) Legal – Possible litigation – Mandarin Creek Development

i) Educational – Hiring Policy

BUSINESS ARISING FROM LEGAL & PERSONNEL

a) By-Law No. 08-4422 - Being a by-law to authorize the execution of the 2008-09 Working Agreement between CUPE Parks & Recreation & the Town of Ingersoll