AGENDA

CORPORATION OF THE TOWN OF

INGERSOLL

REGULAR MEETING OF COUNCIL

MONDAY, September 8, 2008

THE TOWN CENTRE, COUNCIL CHAMBERS

5:00 P.M.

 

LEGAL & PERSONNEL

 

a)         Property – Transfer & Purchase of town lands at

-Wonham &

- Whiting

 

           

CALL TO ORDER                 6:00 p.m.

           

DECLARATION OF CONFLICTS

 

 

MINUTES OF LAST REGULAR AND SPECIAL MEETINGS


a)         Minutes  of Council, August 11, 2008

 

ADDITIONS TO AGENDA –

 

 

          CORRESPONDENCE – NOTE AND FILE

 

a)                  Note of appreciation Don Teichrob for retirement certificate

b)                  MPAC – Business Education Tax Update

c)                  Drinking Water Draft Source Protection Terms of Reference Public Meetings

d)                  AMO – Climate Change and Engineering Symposium, Ontario Small Waterworks Assistance Program – Part 2; New local land ambulance response time standards to be established

e)                  Canadian Heritage – Launch of the Ingersoll’s Mammoth Cheese & History of Cheese making in Oxford County as a virtual tour

f)                    Oxford Community Police – Court Security Payment from Jan to April 2008

 

 

ACCOUNTS – RESOLUTION

 

(a)                                Disbursement Sheets – August, 2008  

 

RESOLUTION – COMMITTEE OF WHOLE (Chair – Councillor McLeod)

 

 

MONTHLY STAFF REPORTS

(a)                                                 Public Works Report. No.                                                         PW-112/08

(b)                                                Building Report                                                                             B-113/08

(c)                                                 Fire Services Report No.                                                               F-114/08

(d)                                                Engineering Services Report No.                                              ENG-115/08

(e)                                                 Recreation Report No. & Fusion                                                   R-116/08

(f)                                                  Economic Development Report No.                                              D-118/08

(a)                                                 Administrator Report No.                                                             A-117/08

(b)                                                Treasury Report No.                                                                     T-119/08

(c)                                                 Clerk’s Report No.                                                                       C-120/08           

 

SPECIAL STAFF REPORTS

 

(j)       Building Report (Centennial Park Bridge)                                                            B-121/08

 

(k)      Treasury Report (Appointment of Auditor)                                                          T-122/08

 

(l)       Treasury Report (Appointment of Financial Institution)                                        T-123/08

 

(m)     Museum Report (Request for Museum Travel)                                                    C-127/08

 

(n)      Engineering Co-Ordinator (Naming of Street)                                                ENG-125/08

 

(o)      Verbal - Engineering Co-Ordinator (Alley rear of west side of Thames St. between King and Charles)

 

(p)      I. T. – Semi-Annual Report                                                                                C-126/08

 

(q)      Code of Conduct Policy

 

(r)       Bonnie Mott Memorial, Heritage Court (James Timlin)

 

 

FOLLOW-UP REPORTS

 

Follow-Up Report

 

Museum Report & Photos

 

 

RESOLUTION – COMMITTEE TO RISE

 

 

RESOLUTIONS AND CORRESPONDENCE

 

(a)      To receive Staff Reports (Items 8 and 9)

(b)      Max Heeney – Offer to farm vacant land on Clark Rd

(c)      County of Oxford – Vacant Lands Study, August 2008

 

DELEGATION & PRESENTATION –  

 

1.        Gordon Hardcastle, Auditor – Audit Findings & 2007 Financial Statements

 

2.        Mandi Elliott – Request for an exemption to By-Law No. 01-3989 (Keeping of Dogs)

 

3.        Donna Moerenhout, School Grounds Committee Harris Heights, Request for grant

 

CONSIDERATION OF DELEGATION REQUESTS –

 

1.        Gordon Hardcastle, Auditor – 2007 Financial Statements Approval & Receive Audit Findings Letter & Authorization for Approval.

 

2.        Mandi Elliott – Request for exemption

 

3.        Donna Moerenhout

          

          

CONSIDERATION OF BY-LAWS

 

By-Law No. 08-4439 – Authorize certain capital works & the submission of an application to the Ontario Infrastructure Projects Corporation for financing.

By-Law No. 08-4441 – By-law to adopt the 2008-09 Accessibility Plan

By-Law No. 08-4442 – Authorize sale of parts 5 & 6 of 41R-4171 to Ben Lampkin

By-Law No. 08-4443  - By-law to release 1’ reserve from vacant land north of King St. W. for access to Ingersoll St. Extension

By-Law No. 08-4444 – Transfer vacant lands north of King St. W. to County of Oxford for the Ingersoll St. Extension

By-Law No. 08-4445 - To amend Traffic By-law 06-4327 (All way stops for Ingersoll St. Extension               

 

COUNCIL/STAFF REPORTS

 

 

 

NEXT REGULAR MEETING OF COUNCIL

 

Monday, October 6, 2008

6:00 p.m.

 

Note:  Thanksgiving is October 13th, 2008

 

LEGAL & PERSONNEL  

 

i)          Minutes

ii)         Treasurer’s Report (Sick Leave Reserve Transfer)                                         T-124/08           

iii)         Education

            a)  Fire Inspection Reports

            b)  Performance Measure Application

            c)  Policy – Development of gardens on town-owned lands

            d)  Potential Budgetary Impact

 

iv)        Legal –

a)      119-123 John St.

b)      Insurance Claim – 18 Ridge Rd

 

                       

BUSINESS ARISING FROM LEGAL & PERSONNEL

 

i)                    Treasurer’s Report T-124/08

ii)                   Education:  a)  Performance Measure Application;  b)  Policy  c)  Budgetary Impact

iii)                 Legal – 119-123 John St and Insurance Claim

 

ADJOURNMENT