COUNCIL AGENDA

CORPORATION OF THE TOWN OF INGERSOLL

REGULAR MEETING OF COUNCIL

TUESDAY, OCTOBER 11, 2011

TOWN CENTRE, COUNCIL CHAMBERS

6:00 P.M.

CALL TO ORDER

DISCLOSURES OF PECUNIARY INTEREST

MINUTES OF COUNCIL MEETINGS

a) Minutes of Regular Council, September 12, 2011

b) Minutes of Public Information Session, September 21, 2011

c) Minutes of Council Education and Training Session, September 29, 2011

d) Minutes of the By-Law Ad Hoc Committee, September 6, 2011

CORRESPONDENCE – NOTE AND FILE

a) Oxford County – Notice of Watermain Flushing beginning on October 30^th

b) Ministry of Citizenship and Immigration – Call for nominations for the June Callwood Outstanding Achievement Award for Voluntarism in Ontario

c) Leaping Deer Adventure Farm & Market – Request for temporary signage

d) Audrey Meikle – Letter of appreciation for Town support endorsing Bill 22

e) Ministry of Agriculture, Food and Rural Affairs – Invite to submit applications for the Premier’s Award for Agri-Food Innovation Excellence.

f) Woodstock and Area Community Health Centre - Newsletter

g) Big Brothers/Big Sisters – Letter of appreciation for Town support

h) Correspondence from various municipalities regarding the Town’s resolution on the authority of vehicle impoundments from MTO to the OPP

i) Thames Valley District School Board - Provides the TVDSB 2010-2011 Report to the Community

ACCOUNTS - RESOLUTION

Disbursement Sheets - September 2011

RESOLUTION – COMMITTEE OF WHOLE (Chair – Councillor Van Kooten-Bossence)

MONTHLY STAFF REPORTS

a) Public Works Report No.

b) Building Report No.

c) Fire Services Report No.

d) Engineering Services Report No.

e) Parks & Recreation Report No.

f) Administration Report No.

g) Treasury Report No.

h) Economic Development Report No.

i) Clerk’s Report No.

SPECIAL STAFF REPORTS

a) Capital Purchase-Interfund Module, Treasury Report No.

b) Revised ARL, Treasury Report No.

c) 2011 Third Quarter Reserve and Reserve Fund, Treasury Report No.

d) Smoking Policy, Recreation Report No.

e) Mayor’s Trip to Japan, Administration Report No.

FOLLOW-UP REPORTS

a) Museum Report

b) Follow-Up Report

RESOLUTION – COMMITTEE TO RISE

CORRESPONDENCE AND RESOLUTIONS

a) Ingersoll Pharmasave – Request to change the time limit in the Water Street parking lot from all day parking to 2 or 3 hour parking

b) Madd Canada – Request for a supporting resolution to oppose any plan to put liquor, beer or wine into convenience stores

c) Ingersoll BIA – Request to closed 5 parking spaces in front of the Gazebo on November 17^th, from 4pm - 10pm to allow room for the Lighting of the Lights Ceremony and Moon Light Madness

d) Rotary Club – Request for road closure and for Public Works assistance for the 2011 Rotary Christmas Parade

PETITIONS, DELEGATIONS AND PRESENTATIONS

1) Presentation to Betty Lu Dustow on behalf of the Ingersoll Block Parent Program and the Town of Ingersoll

2) Deb Johnson - Delegation regarding Queen Elizabeth Jubilee Year in 2012

3) Tom McHugh – Presentation on behalf of the Alexandra Hospital Foundation

CONSIDERATION OF PETITIONS, DELEGATIONS AND PRESENTATIONS

CONSIDERATION OF BY-LAWS

1) By-law No. 11-4645-

2) By-law No. 11-4646-

3) By-law No. 11-4647-

4) By-law No. 11-4648-

5) By-law No. 11-4649-

6) By-law No. 11-4650-

7) By-law No. 11-4651-

A by-law to govern the proceedings on the Council and appointed committees thereof

A by-law to establish a code of conduct for members of Council, local boards, and advisory committees

A by-law to establish an Accountability and Transparency Policy

A by-law to establish a Delegation of Duties and Powers Policy

A by-law to provide for the provisions of a Public Notice Policy

A by-law to authorize the execution of an Assessment Appeal Settlement Agreement with General Motors of Canada Limited

A by-law top adopt a Community Development Assistance Fund Policy

OTHER BUSINESS – ANNOUNCEMENTS FROM STAFF AND COUNCIL

NEXT REGULAR COUNCIL MEETING

Monday, November 14, 2011

Town Centre

Council Chambers

6:00 p.m.

CLOSED SESSION

Closed Session Notes of September 12, 2011

a) Personal – Staffing, Confidential Report No. ENG-150/11

b) Personal – Staffing, Confidential Report No. A-151/11

c) Personal – Direction on budget process

d) Property – Boundary Adjustment

BUSINESS ARISING FROM CLOSED SESSION

a) Personal – Staffing, Confidential Report No. ENG-150/11

b) Personal – Staffing, Confidential Report No. A-151/11

c) Personal – Direction on budget process

ADJOURNMENT