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Clerks Department

The primary role of the Clerk is to perform the statutory duties assigned to the position by provincial legislation (the Municipal Act and other related Acts and Regulations) and Council.


The Clerk’s Department delivers the following services:

  • Support for the CAO and Town Council
  • Organizes meetings of Town Council
  • Preparation of Agendas and Minutes; this activity includes scheduling delegations and presentations, compiling correspondence and reports, and preparing by-laws.
  • Provides easy public access to Council’s decision-making processes and information through publication of agendas and minutes and related information to the Town of Ingersoll web site
  • Records proceedings of all Council meetings
  • Ensures that Council decisions are communicated as required, in a timely manner, and gives notice to affected parties as required by statute, ie. Planning Act Notices.
  • Processes appeals received under the Planning Act. This activity is a coordinated effort between the Clerk’s Department and Planning Department which requires the compilation of several records and preparation of various declarations for submission to the Ontario Municipal Board.
  • Managing, organizing and conducting the Municipal Election
  • Overseeing the organization, retention, and disposition of Town records
  • Processing Vital Statistics information (such as death registrations and marriage licences)
  • Processing Municipal Freedom of Information and Protection of Privacy access requests
  • Licencing for Marriage, Lottery, Transient Traders, Mobile Lunch Wagons
  • Officiate Civil Marriages
  • Recieve and process Freedom of Information Requests
  • Oversee the Town's Crossing Guard Program

Office Location

Town of Ingersoll

Town Centre

130 Oxford Street, 2nd Floor

Ingersoll, ON N5C 2V5

Hours of Operation

Monday to Friday 8:30- 4:30 (excluding holidays)

Contact Name Phone Email
General Inquires  519-485-0120 
 Clerk  Michael Graves


ext. 2222 

Deputy Clerk/ 

Executive Assistant

Crossing Guard Supervisor

 Danielle Richard


ext. 2261  

Records Coordinator/

Administrative Assistant

Wedding Officiant

 Paula Toft


ext. 2260 
Administrative Assistant


ext. 2221

Human Resource Coordinator  Deena Wilson


ext. 2238 

Ingersoll - our heritage, your future




130 Oxford Street (2nd Floor)
Ingersoll, ON
N5C 2V5 

Business hours are Monday to

Friday from 8:30am to 4:30pm

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