Regular meetings of Council are scheduled on the second Monday of the month at 6:00 p.m. in Council Chambers located on the 2nd floor of 130 Oxford St., unless otherwise determined by Council. Any changes to the Council meeting venue and start time will be posted on the Town’s website.
All meetings of Council are open to the public unless permitted to be closed under section 239 (2) of the Municipal Act and attendance is welcome and encouraged!
Matters to be considered by Council are detailed on the Council meeting agenda which is posted no later than the Friday preceding the meeting; however, every effort is made to post the agenda earlier than this, if possible.
Scroll down for further information on Council meeting dates, live-streaming and how to request delegation status.
Unless otherwise approved, Regular meetings of Council are scheduled on the second Monday of each month at 6:00 p.m. in Council Chambers located at Ingersoll’s Town Hall Municipal Offices, 2nd Floor, 130 Oxford St. The meeting schedule for 2020 is listed as:
- Monday, January 13, 2020
- Monday, February 10, 2020
- Monday, March 9, 2020
- Tuesday, April 14, 2020
- Monday, May 11, 2020
- Monday, June 8, 2020
- Monday, July 13, 2020
- Monday, August 10, 2020
- Monday, September 14, 2020
- Tuesday, October 13, 2020
- Monday, November 9, 2020
- Monday, December 14, 2020
The Town of Ingersoll offers live streaming of regular Council meetings and will archive meeting videos on its website for viewing at a later date.
Live streaming is facilitated in conjunction with Rogers TV who attends most regular Council meetings throughout the year. At this time, if Rogers is unable to attend a meeting, then live streaming will not be available; however, meeting agendas and minutes will always be available to download from the Town’s website.
Live Streaming Tips and Tricks
- Regular meetings of Council are generally scheduled on the second Monday of each month at 6:00 p.m. Streaming will commence a few minutes before the meeting is called to order, therefore if you see a black screen, please be patient as the video will go live once Rogers begins filming.
- If you would like to see closed captioning of the live steam, or on an archived video, click on the CC button located on the bottom right-hand corner of the video.
- Please visit the Agendas and Minutes Page to access Council meeting Consent Agendas, Agendas, Minutes, Highlights and Archived Regular Meeting Videos.
What is a Delegation?
Delegations provide an opportunity to the public to formally appear before Council at a regular meeting to present information concerning matters of an urgent nature or on agenda items, prior to their consideration by Council.
Requesting a Delegation
To appear before Council as a delegation, present a petition, or to make a presentation, please submit a written request to the Clerk no later than 4:00 p.m. on the Wednesday preceding the day of the Council meeting. Requests for delegation are encouraged to be submitted through the Delegation Form; however, written requests that include the following information will also be accepted:
- The requestor’s name, address, telephone number and reason for the appearance
- The name, address, and telephone number of any person, corporation or organization that they are representing.
- Any supporting information, including presentation or petition to be brought to the attention of Council.
Requests are to be sent via email to [email protected], hand-delivered, or mailed to 130 Oxford St. 2nd Floor, Ingersoll ON, N5C 2V5.
The Town of Ingersoll will provide alternate means of submitting a delegation request to persons with disabilities upon request.
Delegation Rules of Procedure and Decorum
- Persons addressing Council shall confine their remarks to the stated business
- Delegates are provided ten (10) minutes to address Council and may be provided an additional ten (10) minutes to respond to questions and provide clarification.
- No person shall be permitted to have delegation status to speak to the same subject more than one time unless otherwise requested by Council.
- Any person(s) addressing Council shall not utilize profane or offensive language and shall not disparage or attack the character or reputation of an individual Council member, staff or member of the public.
Submitting a Delegation Request Following the Deadline
Submitting a delegation request past the deadline established by the Procedure By-law impacts the openness and transparency of Council meetings as such requests are not reflected on the agenda, which is the document used to make the public aware of what will be considered at each meeting.
Persons who, subsequent to the preparation of the agenda and prior to the commencement of a meeting, request to be heard and apply in writing to the Clerk, may only be heard upon majority approval of Council at the time of the discussion, if it is considered either a) urgent business; or b) related to matters listed on the agenda.
Staff reports required to provide further information as a result of a delegation shall be referred to the appropriate department and will be brought back to Council at the next appropriate meeting.
Personal Information and Correspondence
The personal information contained in a delegation request or correspondence submitted to Council for consideration is collected under the authority of the Municipal Act, 2001. Any personal information disclosed as part of a delegation, presentation or correspondence will be used to receive individuals’ views on relevant issue(s) and aids Council in making decisions on various matters. This information will become part of the public record and will be reflected in the meeting’s minutes and may be included on the Council agenda.
Please also bear in mind that all meetings of Council are open to the public (unless the meeting is closed in accordance with S. 239 of the Municipal Act) and that regular meetings are recorded by Rogers and also live-streamed to the Town’s YouTube channel and then archived to its website.
Petitions submitted during a public meeting are considered part of the public record. If you wish to submit a petition please ensure that all those who sign the document understand that their information will be available to the public and will not be protected under MFIPPA. The Town of Ingersoll strongly advises individuals wishing to collect signatures as part of a petition to use the provided ‘Petition to Council’ document.
For assistance regarding a delegation to Council, please contact the Clerk’s Department at (519) 485-0120, [email protected] or by visiting Town Hall’s municipal offices located on the 2nd floor of 130 Oxford St.
Further information about delegations and procedural matters can be found in the Town of Ingersoll’s Procedure By-Law.